Don't just have a policy — have documented, implemented, and monitored HIPAA technical safeguards. We help Ohio healthcare providers close compliance gaps before auditors do.
Get a Free Compliance Assessment →Since 2003, we've helped Ohio healthcare organizations — medical practices, behavioral health providers, dental groups, and specialty clinics — close HIPAA technical safeguard gaps before auditors, insurers, or breach investigators find them. We know what the OCR (Office for Civil Rights) looks for, what cyber insurers are now requiring, and where most healthcare networks actually fail.
The most common finding: organizations that believe they're compliant because they signed BAAs and have an IT vendor — but that vendor has never configured encryption in transit, access logging, or audit trails on their phone system, their VPN, or their backup systems. HIPAA compliance isn't a checkbox. It's a documented, implemented, and monitored set of technical controls. We help you build all three.
VoIP calls, emails, and fax transmissions carrying PHI that travel over the public internet without TLS/SRTP encryption are a HIPAA violation — and most practices don't know it.
Every vendor who touches ePHI — your phone carrier, your MSP, your cloud backup provider — needs a signed BAA. Many organizations have partial coverage and don't know which vendors are missing.
HIPAA requires audit controls — logs showing who accessed ePHI, when, and from where. Most practice management systems log this, but most network and communication systems don't.
Medical devices, clinical workstations, and guest Wi-Fi on the same network segment creates unnecessary ePHI exposure. Network segmentation is a basic safeguard that most small practices skip.
TLS/SRTP for all VoIP calls, encrypted email (at rest and in transit), and secure messaging platforms that satisfy HIPAA's transmission security standard. We configure this across your phone system, email, and any clinical messaging tools.
VLAN isolation separating clinical systems (EHR, billing, imaging) from administrative networks and guest Wi-Fi. Firewall rules that restrict ePHI to authorized segments and devices only.
MFA deployed across all systems that access ePHI — EHR, remote access VPN, email, and clinical applications. We configure and manage MFA for every user, including physicians accessing records remotely.
24/7 log collection from network devices, workstations, and communication systems. We detect anomalous access patterns and provide monthly audit reports your compliance officer can use for documentation.
Full-disk encryption on all workstations, laptops, and devices that store or access ePHI. Encryption key management, remote wipe capability, and documentation for your risk assessment.
We execute BAAs with all healthcare clients as a standard contract term. We'll also help you audit your existing vendor relationships to identify BAA gaps with other technology providers.
We review your current network architecture, phone system, access controls, and documentation against the HIPAA Security Rule technical safeguards. You receive a written gap report with specific findings — no obligation to move forward.
Not every gap is equal. We prioritize findings by breach risk and regulatory exposure, then develop an implementation roadmap with timelines and costs — so you know exactly what's being fixed, when, and for how much.
We implement the controls — encryption configuration, network segmentation, MFA deployment, logging setup, and BAA execution. We coordinate directly with your clinical IT staff and EHR vendors to minimize disruption to patient care operations.
Monthly audit reports, 24/7 network monitoring, quarterly security reviews, and annual risk assessments. We maintain your compliance documentation so it's ready for an OCR inquiry, cyber insurance audit, or practice acquisition due diligence.
Yes — if your phone system transmits or stores PHI (which virtually every healthcare phone system does), it must be covered by a BAA with your VoIP provider, configured with encrypted voice transport (TLS/SRTP), and have access-controlled call recording and voicemail. Many hosted VoIP systems can be configured for compliance, but the configuration must be explicitly implemented — it's not the default.
The Privacy Rule governs how PHI can be used and disclosed (administrative policies, patient rights, notices of privacy practices). The Security Rule specifically covers electronic PHI (ePHI) — the technical controls on your network, devices, and systems that process patient data. Most organizations have reasonable Privacy Rule compliance. The Security Rule technical requirements are where the gaps consistently appear.
Ask for the documentation: a written risk assessment, a current inventory of all systems that handle ePHI, a list of executed BAAs with every covered vendor, and evidence of encryption configuration on your network and communication systems. If they can't produce those documents, the claim isn't supportable. Our free assessment will give you an honest, independent evaluation — in writing.
OCR investigations typically result in a corrective action plan (CAP), fines, and a monitoring period. Fines range from $100 to $50,000 per violation, with annual caps up to $1.9 million per violation category. The reputational damage and notification costs of a breach often exceed the OCR penalties. Prevention is far less expensive than remediation after a breach or investigation.
We work with healthcare organizations of all sizes across Ohio — from solo practitioners to regional health systems. Small practices are often the most at risk because they have fewer internal resources to monitor and maintain compliance. Our managed compliance program scales to fit a 3-provider practice just as well as a 50-provider specialty group.
Most Ohio healthcare organizations have technical safeguard gaps they don't know about. Our free assessment identifies exactly where you stand — in writing, at no cost, with no obligation to move forward.
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